AI Receptionist — Appointment Booking

Appointment Booking.

Connected calendar access during the call. When configured, the system checks availability, offers the right slot, and confirms the booking before the caller hangs up — with no back-and-forth required.

Deploy Booking System View All Modules →

Booking workflow configured. Confirmation sent when set up.

Live
Availability Checks
Configured
Slot Routing
Auto
SMS When Set Up
Slot Confirmed
SMS Sent
Live Calendar Synced
Tuesday — 9:00 AM
Tuesday — 10:30 AM
Wednesday — 2:00 PM
Booking confirmed · Tue 10:30 AM · SMS sent
How It Works

Booked Before
The Call Ends.

01
Calendar Access
When configured, the system connects to your Google, Outlook, or GoHighLevel calendar and reads current availability during the call. Slot data reflects your live calendar state.
02
Slot Offer & Confirmation
The system offers available slots based on your configured business rules — time of day, technician availability, or job type. The caller confirms and the booking is recorded in your calendar.
03
SMS & Calendar Event
When configured, an SMS with the appointment details can be sent after booking. A calendar event can be created and the CRM contact updated based on your integration setup.
04
Rescheduling & Cancellation
When configured, reschedule and cancellation requests can be handled through the same AI flow. The calendar is updated and a new confirmation can be sent based on your workflow setup.
Capabilities

Built Into Every
Booking Build.

01
Google & Outlook Sync
Connect any major calendar. Availability reflects your live calendar state when the integration is configured.
02
GoHighLevel Integration
When configured, appointments can be written into GHL pipelines and contact records during the call.
03
Multi-Tech Scheduling
Route bookings to the right technician based on location, job type, or your configured rules.
04
SMS Confirmation
When configured, an SMS confirmation can be sent after booking — no manual follow-up needed.
05
Reminder Sequences
Pre-appointment reminders can be triggered automatically before the scheduled time when configured.
06
Availability-Based Scheduling
When configured with live calendar sync, the system reads current availability before offering a slot to the caller.
FAQ

Common Questions
Answered.

Q
How does the AI check calendar availability during a call?
When configured, the system connects to your Google, Outlook, or GoHighLevel calendar and reads availability during the call. It offers the next available slot based on your configured business rules.
Q
Can it prevent double bookings?
When configured with live calendar sync, the system reads current availability so the same slot is not offered to multiple callers. Once a slot is confirmed, it is blocked in the calendar according to your integration setup.
Q
Does it send a confirmation to the customer after booking?
When configured, an SMS confirmation with the appointment details can be sent after booking. A calendar event can also be created and the CRM contact updated, depending on your integration setup.
Q
Can it handle rescheduling and cancellations?
When configured, the system can handle reschedule and cancellation requests through the same AI flow. The calendar is updated and a new confirmation can be sent based on your workflow setup.
Q
Which calendars and CRMs does it integrate with?
The system is designed to integrate with Google Calendar, Outlook, and GoHighLevel. Appointments can be written into your CRM pipelines and contact records depending on your configured integration. Additional integrations are available depending on your tech stack.
Q
How long does implementation take?
Implementation timelines vary depending on workflow complexity, integrations, and your service catalog. Solvevare will provide a specific timeline after the initial discovery call.

Deploy Your
Booking System.

We connect your calendar, configure the booking flow, and go live on a timeline confirmed after your discovery call.

Request Your Build

Calendar connected. Booking flow configured. CRM synced.